Every case under control. Every fact confirmed.

Sayohatchi runs applicant approval, expert review and the audit trail from one board — for agencies, HR teams and relocation teams.

Partner demo → See the board

What we stand for

Nothing gets lost. Nothing goes unlogged. No case stalls.

Run a visa process by hand and documents scatter across channels, facts arrive late, and the review trail disappears. We turn it into a single case record.

Routes

Which routes are open today?

A route opens once its requirements, operational approval and fallback process are ready.

A Tokyo street and tower Open JP · B2B first Japan TypeTourism Review1 hour Support24/7
An old European town street Rolling out EU · Corporate Schengen · 4 countries Germany, Italy, Spain and France — company travel, employee cases and invitation support.
The Dubai skyline Planned AE · Agent UAE Requirements are being monitored — the opening date will be announced.
Seoul at night In review KR · Review South Korea Requirements are being validated.

Capabilities

The platform is six blocks of control.

AI extracts the data, an expert approves it, the system keeps the trail.

Partner

Case record

Citizenship, route, dates and applicant type land in one record — no repeat requests.

AI

Document extraction

Passport, photo, bank statement — data is extracted automatically and stays a controlled draft.

Applicant

Fact confirmation

Extracted facts don't move to the next stage without the applicant's confirmation.

Expert

Operational review

A visa expert closes out document quality, missing data and operational risk.

System

Audit trail

Who checked what, and when they approved it — every case leaves an audit-ready history.

Billing

Export and case log

Invoice exports and the case log tie back to each partner's plan.

Platform

Every case on one board.

Partner, applicant and expert work from the same case history — status changes show up in real time.

Sayohatchi Board Live · 41 cases
New12
Malika R. — JP tourism
Passport uploaded · 09:41
Alfa LLC — 4 employees
Awaiting invitation · 10:02
Expert review9
Sevinch M. — DE business
2 facts being clarified · 11:23
Jahongir A. — JP tourism
Proof of funds in review
Approved20
Nilufar B. — IT short stay
Ready to submit · yesterday
Akmal R. — JP tourism
Payment approved
Audit trail · Sevinch M.
Expert D. Yusupova approved
11:41 · risk closed
Applicant confirmed 6 facts
11:12 · with signature
AI extracted passport data
10:58 · draft
Document standards
PassportConfirmed
PhotoConfirmed
Proof of fundsIn review
Employment or sponsorshipAwaiting

Operational process

A case opens. Facts get confirmed. An expert approves.

  1. 01
    Case record

    The partner opens the case and assigns the operator responsible for it.

  2. 02
    Document data

    AI extraction or manual entry — either way an ordered draft comes together.

  3. 03
    Applicant validation

    Facts don't move to the next stage without the applicant's confirmation.

  4. 04
    Expert review

    Quality, missing data and risk are reviewed within 1 business hour.

  5. 05
    Final approval

    Case data, payment approval and submission conditions are confirmed.

  6. 06
    Submission support

    The agency process continues only after confirmation and payment approval.

Partner plans

A monthly platform rate; per-case pricing is agreed.

Plans cover the Sayohatchi platform and the operational layer.

Starter

Partner board

For a small agency or HR team starting a controlled process.

/mo
  • Core case board and intake links
  • Japan and selected Schengen routes
  • Expert review queue and missing-data handling
  • Per-case pricing agreed separately under the plan
Talk to sales →
Growing partner
Best fit

Volume flow

For partners with steady client flow and several agents.

/mo
  • Bulk intake and agent assignment
  • Route rollout, service queue and Telegram support routing
  • Invoice export and case log
  • Per-case pricing agreed separately under the plan
Request a partner demo →
High volume

Operator platform

For operators who need volume, a branded process and deeper operational control.

/mo
  • Custom service terms and account management
  • Branded portal planning
  • Reporting, integration architecture and rollout
  • Per-case pricing agreed separately under the plan
Plan a rollout →

Per-case pricing is agreed by volume and route; embassy, courier, translation and government fees are separate.

Questions

Frequently asked questions

Sayohatchi prepares the case through the agency process and helps with submission where the route allows it. An expert reviews it first, then the applicant confirms the final data.

Yes. AI extraction is optional. Even when the AI reads your documents, the result stays a controlled draft until you confirm it.

A Sayohatchi visa expert gives the final operational approval. The AI helps with reading, drafting and spotting missing data, but it does not approve eligibility, payment or submission.

The B2B starting routes are Japan, Germany, Italy, Spain and France. Live case creation opens per route once its requirements, operational approval and fallback process are ready.

No. Sayohatchi provides AI-assisted preparation, expert review and submission support. Only the relevant embassy, consulate or government authority makes the final visa decision.

Move your visa operation onto a controlled board.

Book a partner call → Create a partner workspace